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White Tab 003 ▸ Entry — WT‑110 Discovery Packet — Olmsted Follow‑Up Scope Collection

GUARDRAIL: WHITE — FACT REPOSITORY ONLY

Facts & source pinpoints only. No strategy, no argument, no legal opinions. All quotations are "as reported" unless exact text appears in a cited source.

A. Source Tab Summary

Related Source Tab: WT‑110 — Olmsted Follow‑Up Scope (Nov 7, 2022) — 3‑page memo by Edward A. Olmsted, MS, CIH, CSP to Margaret Sandercock, Esq. recommending three additional items be added to a then‑proposed follow‑up scope: (1) Hallway wall outside Room 2 — remove up to window base; if visible mold behind wood, remove it, (2) Living room probe around column into ceiling, and (3) Living room wall probe at bay closet to exterior masonry where visible mold is present. The memo notes these items were discussed on‑site with "jack" (Jack Glass, MS, CIH) and recommends proceeding if agreed. Photos are embedded for Items 1–2; the memo is Bates G21‑OLMSTED‑005–007.

What It Is (facts‑only): A targeted follow‑up addendum aligning new probe/removal actions with conditions observed in late 2022, post‑PRV. It explicitly references on‑site coordination with ALC's Jack Glass and indicates agreement‑contingent next steps.

Why It Matters:

  • Bridges earlier gaps: WT‑109 (Aug 18, 2022) documented non‑completed items—including living room probes not cut—roughly three months before this memo; WT‑110's added items track those gaps.
  • Objective trigger for new work: The memo documents visible mold at the bay closet/exterior masonry, provides photo evidence for two items, and ties actions to specific locations, enabling precise verification.
  • Chain with ALC materials: A same‑month "ALC Additional Scope of Work (Nov 2022)" is referenced as a related file (separate custodian), which must be reconciled with Olmsted's additions.

Baseline Provenance: WT‑110 references/links to earlier materials for context—WT‑108A (Dec 8, 2020 Scope), WT‑108 (PRV, Aug 2021), WT‑109 (Aug 2022 critique), and downstream WT‑111 (July 2023 re‑wet).

B. Priority Classification

Priority Count Timeline Categories
P1 — Critical 7 30 days Underlying scope & acceptance; execution proofs; native photos; on‑site notes; probe evidence
P2 — High 7 60 days ALC Nov 2022 Additional Scope; LL61 filings; post‑work verification; contractor selection; moisture logs; communications
P3 — Medium 4 90 days Affidavits from participants; supplemental expert statements; divergences index link‑up; context mapping
TOTAL 18 90 days Full authentication & traceability of Nov 2022 follow‑up actions

Completion Status: 0/18 items obtained (0% complete)

C. Detailed Task Breakdown

Tier 1 — Follow‑Up Scope & Execution (P1 — Critical, 30 Days)

Task ID Description What to Obtain From Whom Status / Owner / Due Notes
WT110‑001 Underlying follow‑up scope (base doc) The full follow‑up scope Olmsted "reviewed and agreed with" before adding three items ALC; Landlord files; Counsel Outstanding • Legal • 2025‑11‑27 The memo states Olmsted "agree[s] with the items listed" before adding three more—need that baseline document.
WT110‑002 Acceptance/authorization trail Emails/letters confirming agreement to Items 1–3; any tracked approvals/change orders ALC; Landlord; Counsel Outstanding • Legal • 2025‑11‑27 Memo says "If they agree to these items … I recommend moving forward." Capture whether/when agreement occurred.
WT110‑003 Execution records for Items 1–3 Work orders, daily logs, start/finish dates, disposal tickets, photo logs Contractor; ALC; Landlord Outstanding • Legal • 2025‑11‑27 Ties memo to real‑world work; confirms removal/probes actually performed.
WT110‑004 Original photo files & EXIF Original (native) images corresponding to the memo's embedded photos Olmsted Outstanding • IT/Forensics • 2025‑11‑27 Memo embeds two photos (Hallway/Column‑Ceiling); need originals + EXIF for authentication.
WT110‑005 On‑site discussion notes Contemporaneous notes/calendars re: Olmsted ↔ Jack Glass on‑site discussion Olmsted; ALC Outstanding • Legal • 2025‑11‑27 Memo references on‑site discussion with Jack Glass; obtain both sides' notes.
WT110‑006 Probe evidence — Column→Ceiling Photos/measurements showing probe around column into ceiling; any findings Contractor; ALC; Olmsted Outstanding • Legal • 2025‑11‑27 Directly tracks Item 2 language.
WT110‑007 Probe evidence — Bay closet↔Masonry (visible mold) Photos/samples documenting visible mold at bay closet/exterior masonry; findings Contractor; ALC; Olmsted Outstanding • Legal • 2025‑11‑27 Directly tracks Item 3 language (visible mold at this location).

Tier 2 — Program & Regulatory (P2 — High, 60 Days)

Task ID Description What to Obtain From Whom Status / Owner / Due Notes
WT110‑008 ALC "Additional Scope of Work" (Nov 2022) — native Complete native PDF; pinpoint pages; metadata ALC; Landlord; Counsel Outstanding • Paralegal • 2025‑12‑27 Related document in same month; reconcile with Olmsted's additions.
WT110‑009 WT‑109 ↔ WT‑110 matrix Facts‑only matrix mapping WT‑109's non‑completed items to WT‑110's added items Internal Outstanding • Paralegal • 2025‑12‑27 WT‑109 listed living room probes not cut; WT‑110 adds probes at column/bay closet.
WT110‑010 Post‑work verification (PRV/assessment) Any PRV/addendum or third‑party assessment after Items 1–3 ALC; Olmsted Outstanding • Legal • 2025‑12‑27 Confirm clearance/verification after the follow‑up work.
WT110‑011 Local Law 61 filings (triggered by follow‑up) Work Plan Notification, Work Plan, Post‑Remediation forms ALC; NYC DOB/NYSDOL Outstanding • Legal • 2025‑12‑27 WT‑109 alleged LL61 filings were not filed—recheck for this follow‑up.
WT110‑012 Contractor selection & schedule Bids/selection memos; schedule; change orders Landlord; ALC Outstanding • Legal • 2025‑12‑27 Establish who did the work and when.
WT110‑013 Moisture testing logs & calibration Pre/post‑work moisture readings; instrument serials/cal certificates Contractor; ALC; Olmsted Outstanding • Legal • 2025‑12‑27 Completes proof that wet substrates were addressed.
WT110‑014 Communications with tenant counsel Emails/letters to/from counsel regarding acceptance/scheduling Counsel; ALC Outstanding • Legal • 2025‑12‑27 Corroborates acceptance/authorization (complements WT110‑002).

Tier 3 — Affidavits & Context (P3 — Medium, 90 Days)

Task ID Description What to Obtain From Whom Status / Owner / Due Notes
WT110‑015 Affidavit — Jack Glass Narrow, facts‑only affidavit confirming on‑site discussion & item list ALC; Jack Glass Outstanding • Legal • 2026‑01‑26 Anchors the memo's "discussed on‑site" sentence.
WT110‑016 Affidavit — Edward Olmsted Limited affidavit authenticating Nov 7 memo, photos, and rationale Olmsted Outstanding • Legal • 2026‑01‑26 Authenticates authorship and embedded images.
WT110‑017 Mini‑divergences sheet (facts‑only) One‑pager linking WT‑108 PRV → WT‑109 critique → WT‑110 adds Internal Outstanding • Paralegal • 2026‑01‑26 Seed for WT‑120 master index; use WT‑109 preview table as anchor.
WT110‑018 Context map to WT‑111 Short memo tying Nov 2022 follow‑up to July 2023 re‑wet evidence Internal Outstanding • Paralegal • 2026‑01‑26 Aligns follow‑up aims with later re‑wet areas and timing.

D. Authentication Requirements

Document Standards:

  • Original/native sources preferred (WT‑110 PDF already identified; ensure filing under evidence tree and Bates G21‑OLMSTED‑005–007).
  • Completeness: Underlying follow‑up scope, acceptance, and execution records must be full copies, not excerpts.
  • Temporal verification: Emails/approvals must include headers and sent/received timestamps.

Metadata Preservation:

  • Photos: Original files corresponding to embedded images (Items 1–2) with EXIF (date/time/device).
  • PDFs: Native ALC "Additional Scope" and any PRV addendum with creation/modification metadata.
  • Work logs: System export with autogenerated date stamps where available.

Chain of Custody:

  • Field actions: For any probes/sampling conducted following the memo, capture sample IDs, chain forms, and analyst notes (if samples taken).
  • Transfer tracking: Record who produced each item, when, and by what means (email, portal, subpoena return).

Bates Protocol (WT‑110 series):

  • Primary: G21‑OLMSTED‑005–007 (WT‑110 memo).
  • Supporting:
  • G21‑WT110‑BASE‑### (underlying follow‑up scope & acceptance)
  • G21‑WT110‑EXEC‑### (execution logs/photos)
  • G21‑WT110‑LL61‑### (Local Law 61 filings)
  • G21‑WT110‑PHOTO‑### (original Olmsted images + EXIF)
  • G21‑WT110‑COMM‑### (communications)

E. Cross‑References

White Tabs:

  • WT‑108A — Dec 8, 2020 Scope (baseline used in PRV appendix).
  • WT‑108 — ALC PRV (Aug 3, 2021) — clearance claims later contrasted by WT‑109/WT‑110 (for matrixing).
  • WT‑109 — Olmsted Response (Aug 18, 2022) — identifies living room probes not cut and other non‑completed items; provides the immediate predicate for WT‑110 additions.
  • WT‑111 — July 2023 Re‑Wet — later event aligning with areas of concern and incomplete removal history.

Related File (same month): ALC "Additional Scope of Work" (Nov 2022) — separate custodian; must be reconciled to WT‑110 items.

Key People:

  • Edward A. Olmsted, MS, CIH, CSP — Author (tenant expert).
  • Jack Glass, MS, CIH (ALC) — On‑site discussion referenced; PRV co‑signer.
  • Margaret Sandercock, Esq. — Memo recipient.

F. Status Tracking

Outstanding Items by Priority

P1 Critical (30‑day deadline: 2025‑11‑27):

  • [ ] WT110‑001: Underlying follow‑up scope (base doc)
  • [ ] WT110‑002: Acceptance/authorization records
  • [ ] WT110‑003: Execution records for Items 1–3
  • [ ] WT110‑004: Original photo files + EXIF (Items 1–2)
  • [ ] WT110‑005: On‑site discussion notes (Olmsted/Glass)
  • [ ] WT110‑006: Probe evidence — column→ceiling
  • [ ] WT110‑007: Probe evidence — bay closet↔masonry (visible mold)

P2 High (60‑day deadline: 2025‑12‑27):

  • [ ] WT110‑008: ALC Additional Scope (Nov 2022) — native + pinpoints
  • [ ] WT110‑009: WT‑109 ↔ WT‑110 facts‑only matrix
  • [ ] WT110‑010: Post‑work verification (PRV/assessment)
  • [ ] WT110‑011: Local Law 61 filings (follow‑up work)
  • [ ] WT110‑012: Contractor selection & schedule
  • [ ] WT110‑013: Moisture testing logs & calibration
  • [ ] WT110‑014: Tenant‑counsel communications

P3 Medium (90‑day deadline: 2026‑01‑26):

  • [ ] WT110‑015: Affidavit — Jack Glass (on‑site discussion)
  • [ ] WT110‑016: Affidavit — Edward Olmsted (memo/photos)
  • [ ] WT110‑017: Mini‑divergences sheet (WT‑108→109→110)
  • [ ] WT110‑018: Context memo linking to WT‑111

Total Outstanding: 18/18 (0% complete)

Verification Checklist (apply on receipt):

  • Authenticity: Originals or certified copies; emails with full headers.
  • Metadata: Preserve EXIF for photos; capture PDF properties for ALC docs.
  • Chain of Custody: For any sampling performed during follow‑up probes.
  • Bates: Stamp into designated G21‑WT110‑series.
  • Cross‑refs: Update WT‑001 timeline and WT‑120 divergences index seeding (WT‑109 preview table available).

END — White Tab 003 ▸ Entry — WT‑110 Discovery Packet — Olmsted Follow‑Up Scope Collection v1.2