White Tab 003▸ Entry — WT‑208 Discovery Packet (Raheem Coleman — SERVPRO)¶

GUARDRAIL: WHITE — FACT REPOSITORY ONLY

Facts & source pinpoints only. No strategy, no argument, no legal opinions. All quotations are "as reported" unless exact text appears in a cited source.

Document: White Tab 003▸ Entry — WT‑208 Discovery Packet (Raheem Coleman — SERVPRO)

B) Custodian Map (who holds what)¶

B.1 SERVPRO West Somerset County (Primary Custodian)¶

Job file: work orders, authorizations, daily logs, timecards, crew rosters, change orders, materials manifests/disposal, completion documents.
Media: original before/during/after photos and any video; native files with EXIF; indices; storage paths and hashes.
Comms: internal PM/crew comms; external comms with owner/adjuster/consultants; scheduling; meeting invites.
HR/credentials: employment dates/titles for Coleman; training/certifications (IICRC/OSHA/state); policy acknowledgments.

B.2 Ronnie Garcia (Supervisor; see WT‑207) — Secondary Custodian¶

Handoff records; scope directives; estimate/intake artifacts; internal comms contemporaneous with Coleman's work window.

B.3 Owner/Owner's Agents (American Package Co./Kofman; scheduling contacts)¶

Work authorization chain; scope constraints conveyed to SERVPRO; meeting coordination; payment/POs (if routed via owner).

B.4 Environmental Consultants (ALC)¶

PRV scheduling/field presence logs; distribution lists; any SERVPRO ↔ ALC transmittals (before PRV 2021‑07‑28 and report 2021‑08‑03). (Cross‑refs: WT‑205/WT‑206 packets.)

B.5 Other Cross‑Reference Custodians¶

Total Restoration, Inc. (if any inter‑contractor coordination appears): limited, only if documented in comms. (See WT‑203/WT‑301).

C) Granular Document Specifications (≈150 items)¶

Production format rules appear in §F (ESI & Bates). Items below are category‑specific, enumerated requests for precise, verifiable artifacts.

C.1 Assignment & Authorization (15)¶

Job intake sheet; 2. Work authorization(s) (signed); 3. Scope statement issued to field; 4. Any "limitations" memo/briefing; 5. Site access notes; 6. Project number; 7. Project directory/contact list; 8. Insurance information received (if any); 9. Owner/agent approvals; 10. Stop‑work/hold directives; 11. Change‑approval matrix; 12. Safety plan acknowledgment; 13. Toolbox talk logs; 14. Daily start‑of‑shift briefings; 15. Close‑out sign‑off.

C.2 Daily Production Logs & Field Notes (20)¶

16–20. Logs for Jul 20–27, 2021 (each day: start/stop times, crew, work areas);

Moisture readings table(s) with instrument ID; 22. Infrared/thermal images; 23. Room‑by‑room removal notes; 24. Subfloor exposure notes; 25. Drying equipment set‑up/removal logs; 26. Containment install/removal notes; 27. Negative air usage logs; 28. HEPA version historys; 29. PPE logs; 30. Waste handling logs; 31. Vendor deliveries; 32. Field change orders; 33. Air mover/dehumidifier counts; 34. Deviations from plan; 35. Final daily recap.

C.3 Timekeeping & Rosters (10)¶

Crew roster for each day; 37–39. Timecards (Coleman & crew) with approvals; 40. Overtime approvals; 41. Subcontractor timesheets (if any); 42. Supervisor on‑site intervals; 43. HR assignment memo; 44. Travel logs (if tracked); 45. Payroll export (redact pay rates; show hours).

C.4 Scope/Change‑Order/Directive Chain (15)¶

Original scope given to Coleman; 47–49. Written directives limiting removal (e.g., "one drywall layer," "bamboo layer only"); 50–52. Who authorized; 53–55. When conveyed; 56. Field clarifications; 57. RFI/clarification log; 58–60. Change orders w/ justifications; 61. Approval timestamps.

C.5 Materials & Disposal (10)¶

Material removal inventory by location; 63. Bag/tag logs; 64. Cartage tickets; 65. Landfill/transfer receipts; 66. Chain‑of‑custody for regulated waste (if any); 67–68. Vendor invoices; 69. Photo proof of disposal; 70. Odor control/biocide records; 71. Encapsulant use logs.

C.6 Photographs & Video (15)¶

Original digital photos (before/during/after) w/ intact EXIF; 73. Photo index (filename→room→timestamp); 74. Device make/model/SN; 75. Hashes (SHA‑256) for originals; 76. Any edited/derivative sets; 77. Capture settings (if RAW); 78. Storage path; 79. Upload/export logs; 80. Any video clips; 81. Video index; 82. Still‑frame exports; 83. Photographer ID; 84. Photo policy acknowledgement; 85. Retention logs; 86. Cloud backups.

C.7 Equipment & Environmental Controls (12)¶

Dehumidifier model/SN and placement plan; 88. Air mover counts/placement; 89. Manometer logs (if negative pressure used); 90. Filter version historys; 91. Equipment calibration certs; 92. Psychrometric logs (temp/RH/grains); 93. Moisture meter model/SN/cal cert; 94. IR camera model/SN; 95. Equipment failure reports; 96. Power usage logs; 97. Job hazard analysis; 98. SDS sheets.

C.8 Communications (Email/Text/Calendars) (25)¶

99–100. Emails/texts Coleman ↔ Garcia (supervisor) re scope;

101–104. Emails with owner/owner's rep; 105–107. Internal PM chain (scheduling, directives); 108–110. Comms re ALC PRV (2021‑07‑28); 111–112. Comms re probe‑opening (incl. May 11, 2023); 113–116. Attachments (scope, maps, photos); 117–118. Calendar invites; 119–121. Call logs; 122–123. Voicemails/notes; 124–125. Any secure‑messaging logs.

C.9 Completion & Close‑Out (10)¶

Punch items; 127. Deficiency lists; 128. Customer sign‑off; 129. Internal QC inspection; 130. Turnover memo; 131. Warranty/assurance wording; 132. Post‑work monitoring (if any); 133. Re‑inspection requests; 134. Lessons‑learned; 135. Archive index.

C.10 HR/Training/Credentials (8)¶

Coleman employment dates/titles; 137. IICRC cards (if any) and valid dates; 138. OSHA training (10/30 hr) proof; 139. State license requirements (jurisdictional) acknowledgments; 140. Safety training logs; 141. Photographic policy acknowledgement; 142. Confidentiality/retention policy acknowledgement; 143. Supervisor designation documents.

C.11 Cross‑Referenced Evidence (10)¶

Records evidencing SERVPRO↔ALC PRV coordination (WT‑108 pins to be inserted); 145. Any references to ALC initial inspection (WT‑112); 146–149. Materials lining up with WT‑109/WT‑110 follow‑ups; 150. Any July 2021 references linked to WT‑106A (SERVPRO incident media), if applicable.

D) Interrogatory Topics (25)¶

Engagement & Authority. 1) Who engaged SERVPRO for G21 (name/role/date)? 2) What written scope did Coleman receive and when? 3) Identify all persons who approved scope limitations. 4) Identify every meeting Coleman attended (date/time/purpose/attendees). 5) Identify all third‑party directives that altered planned removals.

Scope Development & Changes. 6) Describe each change order and reason. 7) Identify any instructions limiting removal to one drywall layer or bamboo layer only (author/time/form). 8) Identify tools and meters used (make/model/SN). 9) State who verified moisture‑dry standards. 10) Explain containment strategy and negative air usage.

Daily Operations. 11) Identify daily crews; 12) work areas each day; 13) disposal routing; 14) photo procedures; 15) safety briefings.

Communications. 16) Detail comms with owner/owner's agents; 17) internal supervisor comms; 18) PRV coordination with ALC.

Media & Records. 19) Identify photographer(s) and devices; 20) where originals are stored; 21) retention policy applied.

Post‑Work & Later Contact. 22) What completion documents exist? 23) Any post‑work issues documented? 24) Describe the May 11, 2023 email (subject, purpose, attachments). 25) Identify any subsequent site visits or consultations.

E) Deposition Coordination¶

Witness: Raheem Coleman (SERVPRO West Somerset County).

Topics: Engagement and scope; field directives; daily execution; communications; PRV coordination; media authentication; record retention; May 11, 2023 probe‑opening coordination.

Sequence (recommended): After Ronnie Garcia (WT‑207) to lock supervisory chain, and after receipt of Tier‑1 job file/media. Session estimate 4–5 hours.

F) Discovery Protocols¶

F.1 ESI Format.

Email: Native .eml/.msg with full headers; family integrity preserved.
Photos/Video: Original formats; EXIF intact; SHA‑256 hash manifest; photo index (filename→room→timestamp).
Spreadsheets: Native .xlsx with formulas intact.
Texts/Chats: Searchable exports with timestamps and participants.

F.2 Bates Standards.

Prefix: G21‑SERVPRO‑[6‑digit] (e.g., G21‑SERVPRO‑000001).
Searchable PDFs, 300 DPI minimum; load files with BatesBegin/BatesEnd, Date, From, To, Subject, NativeLink.

F.3 Privilege & Meet‑and‑Confer.

Categorical log permitted for large families; meet‑and‑confer within 14 days of service to confirm custodians, search terms, and production sequencing.

F.4 Agreed Search Terms (initial).

"G21", "97 Green", "226 Franklin", "Coleman", "Garcia", "SERVPRO", "bamboo", "drywall", "PRV", "ALC", "scope", "change order", "July 2021", "probe".

G) Bates Plan & Pinpoint Tasks¶

G.1 Bates Batches.

208‑BATES‑01: Assignment/authorization set → G21‑SERVPRO‑000001+
208‑BATES‑02: Daily logs/timecards/rosters → …‑000200+
208‑BATES‑03: Scope directives/COs → …‑000500+
208‑BATES‑04: Photos/video (originals + EXIF) → …‑001000+
208‑BATES‑05: Comms (owner/supervisor/ALC) → …‑002000+
208‑BATES‑06: Completion/close‑out → …‑002500+
208‑BATES‑07: HR/training/credentials → …‑002700+

G.2 Pinpoint Task List.

208‑PIN‑WT106‑A..B: Insert PDF pages in WT‑106 where Coleman's "as reported" field limitation appears.
208‑PIN‑WT108‑A: PRV page(s) with 7+1 sampling, RH values, and "achieved clearance."
208‑EML‑2023‑A: Bates the May 11, 2023 native .eml (headers + thread).

H) Priority‑Tiered Routing Grid¶

Priority	Task ID	Artifact	Custodian	Owner	Due (from service)	Status
P1 (30d)	208‑BATES‑01	Assignment/authorization set	SERVPRO (Ops)	Legal	+30d	Open
P1 (30d)	208‑BATES‑02	Daily logs + timecards	SERVPRO (Ops/HR)	Paralegal	+30d	Open
P1 (30d)	208‑BATES‑03	Scope directives/limitations	SERVPRO (Ops)	Legal	+30d	Open
P1 (30d)	208‑EML‑2023‑A	Native email (May 11, 2023)	SERVPRO/Individual	IT	+30d	Open
P2 (60d)	208‑BATES‑04	Photos/video (originals + EXIF)	SERVPRO (IT)	IT/Paralegal	+60d	Open
P2 (60d)	208‑BATES‑05	Comms (owner/supervisor/ALC)	SERVPRO	Paralegal	+60d	Open
P2 (60d)	208‑PIN‑WT106‑A..B	Page pins into WT‑106	Internal	Analyst	+60d	Open
P2 (60d)	208‑PIN‑WT108‑A	Page pins into WT‑108	Internal	Analyst	+60d	Open
P3 (90d)	208‑BATES‑06	Close‑out docs	SERVPRO	Paralegal	+90d	Open
P3 (90d)	208‑BATES‑07	HR/credentials	SERVPRO (HR)	Legal	+90d	Open

Status key: Open / Pending / Partial / Complete / Disputed.

I) Cross‑References (White)¶

Source tab: WT‑208 — Raheem Coleman (SERVPRO) — Witness Profile.

Related: WT‑207 (Garcia) discovery packet; WT‑106 (scope matrix); WT‑108 (PRV); WT‑109/110 (later expert sequence); WT‑003 (parent tracker).

J) Non‑Response Procedures (4‑Stage Escalation)¶

Stage 1 (Day +7): Courtesy follow‑up (email/phone) with checklist of missing items.

Stage 2 (Day +14): Formal meet‑and‑confer letter (by item number; proposed cure date).

Stage 3 (Day +21): Prepare motion to compel (good‑faith certification; proposed order).

Stage 4 (Day +30): Sanctions motion if court‑ordered production still incomplete.

K) Document Review Workflow (9 Steps)¶

Receipt & logging → 2) Forensic copy & hash manifest → 3) Privilege review/log → 4) Relevance coding by request → 5) Bates stamping → 6) Load file creation → 7) QC sampling (≥99%) → 8) Secondary productions (if needed) → 9) Integration into WT‑003 and page‑pin insertion across WT‑106/WT‑108/WT‑208.

L) Phased Discovery Strategy (5 Phases)¶

Phase 1 (Days 1–30): Serve requests; secure authorization/scope/limits; daily logs/timecards; initial comms; May 2023 email.

Phase 2 (Days 31–60): Photos/video + EXIF; supervisor comms; PRV coordination comms; insert pins.

Phase 3 (Days 61–90): Depose Garcia then Coleman; authenticate media and directives.

Phase 4 (Days 91–120): Expert exchanges (if needed re work practices/standards).

Phase 5 (121+): Trial prep (exhibit lists; witness outlines).

END — White Tab 003▸ Entry — WT‑208 Discovery Packet (Raheem Coleman — SERVPRO) v2.2